How Event Professionals are Leading the WayLooking after our planet is everybody’s responsibility. Event professionals are leading the charge to reduce waste on a personal consumption level, in their day-to-day work practice and importantly, by producing more sustainable events.
Because every single effort counts.
- Sustainability: The Hot Topic
- Event Managers Lead the Way
- Earth-Friendly Events: The Only Way
- Event Profs as Mindful Consumers
- How Event Profs Demonstrate Corporate Social Responsibility
- How to Plan Events With Sustainability in Mind
- Every Small Effort Makes a Difference
Sustainability: The Hot Topic
Thankfully, sustainability has become a hot topic. It’s all over the media. Our politicians are always debating environmental policy and climate change.
Sure, we’d love environmental protection initiatives to happen at a much faster rate, but at the very least people are becoming more aware and taking action. Hello, reusable coffee cups – we love the sight of you!
Looking at the events industry, sustainability keynote speakers have become highly sought after.
Case in point is Craig Reucassel, whose own War on Waste inspired the title of this article. Craig’s insights on waste reduction are enlightening, entertaining and very doable, making him well-liked as a keynote speaker. Ditto for Neil Glentworth and Jamie Durie, another two of our other favourite sustainability speakers.
Event Managers Lead the Way
Globally, there are some incredible initiatives, such as Munich’s Oktoberfest, that demonstrate what’s achievable for Earth-friendly events. It’s also happening at the local level, signalling that event professionals are on board with sustainable living and working practices.
Earth-Friendly Events: The Only WayBeyond the urgency of protecting Earth for future generations, creating events with a minimised carbon footprint carries massive benefits: Reduces office overheads
Minimises event costs by reducing waste
Makes you feel proud of where you work and how you work
Attracts more clients and customers who also prioritise sustainability
Event Professionals as Mindful Consumers
Many of the Event Managers we know contribute on a daily basis by:
Using public transport instead of driving to work
Cycling to work – fantastic!
Lunch – BYO container (or BYO leftovers lunch – even better!)
Use waxed fabric or glass containers to wrap food, instead of cling wrap
Carrying a refillable water bottle, not buying plastic bottles
These are easily achievable habits we can all adopt.
How Event Profs Demonstrate Corporate Social Responsibility
Event management is a fast-paced role. It’s easy for an event manager to get caught up in the thick of their bursting to-do list and forget how much waste is happening around the office.
Here’s how leading Event Managers, with a little forethought and planning, are walking the talk of corporate social responsibility for looking after the environment.
Minimise Power Consumption
Keep an eye on temperature control – even a few degrees can make a significant difference to energy consumption.
Where is power being used? Does the store room really need to be cooled/heated?
Opt for laptops where possible as they use less power than desktop computers
Keep your screen brightness to a comfortable minimum
Minimise applications that open automatically when you start up your computer, and close any that aren’t in use
Switch to sensor lighting for bathrooms and meeting rooms, and energy efficient globes
Reduce Paper Usage
Use recycled paper
Use draft mode to print (saves toner)
Recycle all paper
Set printers to print on both sides and ensure everyone in the office knows how to activate double printing from their workstation
Shredding is essential for sensitive documents, and the shreds can be recycled
Reuse and Recycle
Make it easy for everybody to recycle with handy bins for:
Ink cartridges and toners
Plenty of greenery around the office is also helpful, besides looking lovely. Plants emit oxygen and reduce air pollution, cleansing the air in your workplace. Plants can also buffer the noise levels, which is handy for open plan offices.
#EventProfs are walking the talk of corporate social responsibility for looking after the #environment. Here's how. Click To Tweet
How to Plan Events With Sustainability in Mind
There are plenty of ways to reduce waste at all stages of event management, from planning through to implementation.
Minimise paper usage/printing – use smart event planning tools. Our team has developed an Event Planner, Event Budgeter and Event Run Sheet that don’t need any paper, and will save you loads of precious time.
Use cycle couriers for deliveries, where possible
VenueTry to select a venue that is easy to get to with public transport, or even walking. Other important things to consider when choosing a venue:
Do they use local, seasonal foods and not imported, packaged items?
Do they serve Fair Trade and/or organic, locally made coffee and tea
Do they serve tap water, not bottled
Arrange car-pooling for guests
ThemingTheming and decorating is lots of fun, but do keep in mind the environmental impact.
Minimise printing of corporate banners and promotional signs – try to keep a standard set that can be used for multiple events
Choose local entertainers and keynote speakers where possible, to reduce unnecessary travel.
Digital invitations – why waste paper?
Use social channels to promote your event
Ticketing and registration at the event can be virtually paper-free
Every Small Effort Makes a Difference
Reducing waste in event management doesn’t belong in the ‘too-hard’ basket. A little bit of knowledge and a concerted, collective effort combine to make a huge difference. It’s our responsibility as Event Managers.
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