You’re well into the year’s work, and your to-do list is spilling over.
On top of your usual crushing workload, you’re managing the company’s annual event. You know there’s a lot of work to make it happen, not to mention making it an event to be super proud of.
How will you do it all? The answer lies in using the right tools to manage the event efficiently and effectively.
The run sheet is one such tool that expert event managers always rely on. Our intrepid team created an easy to use, editable run sheet template which draws on their experience delivering thousands of successful events.
It’s a resource for streamlining event management projects in a simple, ready-to-use format. If you’re fairly new to events it’ll give you the flying head start you need! Read on to find out more and download our easy, editable run sheet template to start maintaining contacts, communicating schedules and optimising event ROI like a seasoned professional.
The Event Run Sheet Explained
A good run sheet lists the sequence of steps for running an event from start to finish, set out by time, date, location and responsibility. And a great run sheet also keeps contacts and schedules in one central place, and minimises the risk of things being missed along the way.
As the event approaches there are often last minute tweaks, and the right run sheet will help you to communicate these quickly.
Easily Maintain Contacts
Managing events means keeping track of multiple contact details. Depending on the size of your event, these might include:
- People attending
- Venue manager
- Keynote speaker
- AV hire
- Logistics manager
- Travel agent
- PR agency
Keeping all your contacts in one place saves time and streamlines event management processes. Other people working on the event can refer to the contacts as needed, rather than always asking you to send details.
The run sheet contacts can be used as a simple database for mail merging invitations and email communications, as well as managing RSVPs and recording any specific dietary requirements for catering purposes. We made our run sheet template intentionally easy so you can customise it to your specific needs.
More often than not, planning an event involves multiple stakeholders. At any given point your boss, colleagues or others may request specific event details.
A run sheet allows you to retrieve this information quickly, avoiding delays and minimising disruptions to your own workflow. Communicating the schedule – and any last minute changes – with speakers, venue managers and agencies is so much easier when you have the up-to-date information at your fingertips.
Maximise Event ROI
Successful event management is all about being super organised to keep schedules and budgets on track. Attention to detail is mission critical, because even the smallest oversight can have a major impact on event outcomes. For example, omitting to communicate schedule changes to can play havoc with the timing of your event. Forgetting to note dietary requirements for attendees will make the occasion memorable for the wrong reasons.How to use an event run sheet like a professional - FREE download Click To Tweet
An event run sheet is a vital tool for managing and communicating all the details, and will ultimately help you to get the most out of the event.
- Download our event run sheet template and be one step closer to managing your events like a seasoned professional!
- Want to run your event as smoothly as a seasoned professional? Read Event Management 101: How to Run it Like a Pro
- Want to take it to the next level? Use these vital 8 steps to become an Event Superhero!
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